EasyChair Instructions 2018

Submitting your abstract via EasyChair

The call for abstracts for EUSPR 2018 is now closed. This page is for information only. If you need to update your submission then you can do this by logging into EasyChair

1. Register your account

If you have never used EasyChair before you must register a free account. If you already have an account then you may skip these preliminary steps and scroll to Section 2 below.

i) Navigate to the EUSPR 2018 EasyChair system at: [link removed]

ii) Click “Create an account”.

Log in to EasyChair for EUSPR 2018

EasyChair uses cookies for user authentication. To use EasyChair, you should allow your browser to save cookies from easychair.org.








iii) Fill in the Captcha – then click “Continue”.

Create an EasyChair Account: Step 1

To use EasyChair, one should first create an account. The procedure for creating an account is the following.

1. You should type the text that you see in the image below and click on “Continue”.
2. If you type the text correctly, you will be asked to fill out a simple form with your personal information.
3. After you filled out the form, EasyChair will send you an email with a link that you can use to complete the account creation.

Enter the text you see in the box. Doing so helps us to prevent automated programmes from abusing this service. If you cannot read the text, click the reload image next to the text.

Account Step 1





iv) Fill out your name and email address. Click “Continue”.

Create an EasyChair Account: Step 2

Please fill out the following form. The required fields are marked by (*)

Note that the most common reason for failing to create an account is an incorrect email address so please type your email address correctly.

Account Step 2





† Note: leave the first name blank if you do not have one. If you are unsure how to divide your name into the first and last name, read the help article about names.

v) You will be sent a confirmation email containing a link to continue your registration. Click the link.

vi) Complete your registration by providing all the required information, and picking a username and password. Then click “Create my account”.










 2. Submit your abstract

i) Once you have registered with EasyChair

Navigate to the EUSPR 2018 EasyChair system, at [link removed]

ii) Sign in using your new or existing username and password.

iii) From the main menu, choose “New Submission”

iv) Fill out the forms to provide author names and affiliation. If any of your co-authors have already signed up to EasyChair, you can click “Add an Associate” to search for them. Otherwise you should add their information manually. Note that only the submitter of the abstract is required to have an EasyChair account.

New Submission for EUSPR 2018

Follow the instructions, step by step, and then use the “Submit” button at the bottom of the form. The required fields are marked by (*).

Address for Correspondence

Correspondance Address






Author information

For each of the authors please fill out the form. Some items on the form are explained here:

  • Email address will only be used for communication with the authors. It will not appear in public Web pages of this conference. The email address can be omitted for authors who are not corresponding. These authors will also have no access to the submission page.
  • Web site will be included in the conference programme. It can be your own web page (e.g. as an academic or employee), or the website of your research group or department.
  • Each author marked as a corresponding author will receive email messages from the system about this submission. There must be at least one corresponding author. If your co-author does not wish to receive emails about the abstract review, then please do not indicate them as a corresponding author.







v) Now, fill in the title, text of the abstract, and choose your broad parallel session category

Title and Abstract

The title and the abstract should be entered as plain text, they should not contain HTML elements. 30 word limit for the title, 300 word limit for the abstract – you do not have to use all of the words!


Type a list of 3-5 keywords (also known as key phrases or key terms), one per line, to help characterise your submission.


Please select the parallel session most relevant to your submission. If you wish to present a poster, you only need to select this option, you don’t need to select an additional theme.

vi) The form also includes a number of other questions relating to permission to upload your final presentation to the EUSPR websites, presentation format preference (oral;  or poster acceptable if not accepted as an oral presentation) and attendance at the Members’ Meeting (EUSPR Members only, delegates are very welcome to join the Society, see the Members page for details).

vii) Please DO NOT upload PDFs or Word documents using the Upload Paper Section (if displayed), only use the text form to submit your abstract.

viii) Click on the Submit button. Do not press the button twice: uploading may take some time. Once submission is successful you will see basic information about your submission (see the illustrative example below). You can get back to the page with your submission details at any time by clicking on Submission# (where # denotes the number of your submission) in the main menu. If you need to make any changes to your submission (update information, update authors, submit a new version, or withdraw your submission), use the links on the right hand side of the page.

ix) Submission is complete! 

Please note: EasyChair sends an automated confirmation after a submission has been received, if you do not receive this email then your submission has not been received. You can also login to your EasyChair account to check the status of your submission.

2017 programme

Return to conference homepage

The final online programme with oral session and poster allocations can be found here.

A PDF of the final printed programme can be found here.

Printed copies of the programme will also be available in your delgate packs.

Wednesday 20th September 2017

Pre-conference workshops/meetings 

Pre-conference events take place in the offices of Gesundheit Ă–sterreich GmbH (GĂ–G)(Map) 

1) Publishing addiction science in practice. Full day workshop convened by Profs MiovskĂ˝, Pates, and GabrhelĂ­k (International Society of Addiction Journal Editors (ISAJE))

  • Hours: 0900-1530
  • Location: Room GĂ–G 1+2 

2) Developing evidence-based prevention in Ukraine. Open meeting to discuss the prevention situation in Ukraine and potential opportunities for collaborative prevention practice and research

  • Hours: 0930-1230
  • Location: Room GĂ–G 3+4

EUSPR Members’ Meeting

  • Hours: 16:00-18:00
  • Location: GĂ–G 1+2+3

Early Careers Networking event

Main conference programme

Please see the following link for further details of the plenary session speakers: Meet the speakers

Important Note:

Plenary sessions all take place in the Federal Ministry of Health and Women’s Affairs (BMGFMap) (see their website for further details) 

Parallel sessions take place in both BMGF and GĂ–G so please take note in the prgramme of where your selected sessions are being held.

Thursday September 21

08:00-09:00: Conference Registration 


09:00-09:30: Conference opening


  • Dignitaries
  • Prof David Foxcroft (EUSPR Board President)

09:30-11:00 Plenary Session 1


  • What are the consequences of prevention polices? – Dr Kathryn Oliver (University of Oxford, UK)
  • A fruity story of attaining and maintaining quality in an evidence-based programme – Dr Mihela Erjavec (Bangor University, UK)

11:00-11:30: Coffee Break


11:30-13:00 Plenary Session 2


  • What is dead may never die: a case study of creating and implementing national quality policy in school prevention – Prof Michal MiovskĂ˝ (Charles University, Prague, Czech Republic)
  • How do we support a professional culture of quality in prevention? – Prof Harry Sumnall (Liverpool John Moores University, UK)

13:00-14:30: Lunch and Poster Viewing


14:30-16:00: Parallel Sessions 1


4 x themed streams dedicated to delegate papers

16:00-16:30: Coffee Break


16:30-18:00: Parallel Sessions 2


4 x themed streams dedicated to delegate papers

19:30-23:00: Conference Dinner

Restaurant Otto Wagner   – booking required

Friday September 22

09:30-11:00: Parallel Sessions 3


4 x themed streams dedicated to delegate papers

11:00-11:30: Coffee Break


11:30-13:00: Parallel Sessions 4


4 x themed streams dedicated to delegate papers

13:00-14:30: Lunch and Poster Viewing


14:30-16:00: Plenary Session 3


  •  Implementation of suicide prevention in existing measures of addiction prevention – Andreas Prenn (Supro–Werkstatt fĂĽr Suchtprophylaxe, AT)
  • The Austrian school-based life skill program for addiction prevention – Gerhard Gollner (kontakt+co Suchtprävention Jugendrotkreuz, AT)

16:00-16:30: Coffee Break


16:30-18:00: Plenary Session 4 


  • Rethinking the dynamics of primary prevention: mobilisation, implementation, and embeddedness in open systems – Prof Carl May (University of Southampton, UK)
  • Prize giving and conference close – including Early Career Prize; Presidents’ Award; Sloboda Medal; and the EUSPR Practitioners Prize


Registration – EUSPR 2018

Closing date for online registration is 17 October 2018. Early-bird rates have now ended

Full joining instructions will be emailed after the registration closing date. The link to our online payment and registration service (Eventbrite) is at the bottom of this page

Registration is open to any qualified worker in a discipline relevant to prevention, including all European and international researchers, professionals, practitioners, policy makers and students.

How to Register and Pay
Brief registration instructions (full details further below)

  • Register for the conference and pay the appropriate fee in €. The Eventbrite page includes the options of paying online by credit card or being invoiced. If you wish to pay by direct bank transfer then choose the invoice option on Eventbrite and see further instructions here (opens in new tab)
  • Payment options also include EUSPR membership for 2018 and/or 2019, depending upon your current membership status.
  • If you are a student or senior/retiree, please email us with confirmation of your status before you register.
  • If you request an invoice then you can only pay by bank transfer.

Full registration information

  • Delegates can make multiple purchases per order. If purchasing multiple tickets for one participant please use the “Copy data from:” option to copy registration details from another ticket.
  • Please check back soon on how to book for our pre-conference events.
  • Registrants will receive an automated email from Eventbrite which will outline their fees, registration options and pre-conference events. It will also include our bank details if you wish to pay by transfer. You will be sent a separate email (within 5 working days) to confirm your registration was successful. Delegates who join or renew their membership of the EUSPR will receive a further email to confirm their membership status.
  • Your application will not be processed unless the correct registration fee is received and/or you meet the eligibility requirements for reduced rates.

Conference Fees

The EUSPR is a not-for-profit organisation. Conference fees are used to cover the costs of convening the conference, and any surplus is used for administrative activities in the following year. Fees reflect the relative cost of holding a conference in the host city and have been kept at a minimum in order to encourage attendance from a wide variety of countries and professional backgrounds.

Joint Conference and EUSPR Membership

All registration fees will include free EUSPR membership for 2019, and there is also the option to join or renew your membership for 2018 as well when you register for the conference (if you have not done so already). Please note that you will still have to fulfill membership eligibility criteria.

Please identify the correct fee level here (i.e Level A,B,C etc.) before ordering your conference ticket, as price is based upon your country of employment, and/or student or retiree/senior status.

Main Conference

The main conference is held between 24– 26 October 2018. Pre-conference events take place on the 24 October. The formal conference opening will take place at Lisbon City Hall at 1730 on 24 October

Early bird fees (NOW ENDED) – Level A & B countries

  • € 170 – EUSPR Members (including 2019 membership)
  • € 255 (Level A); € 215 (Level B) – Full renewal (including 2018 and 2019 membership)
  • € 220 – Non-members of the EUSPR (including 2019 membership)

Early bird fees (NOW ENDED) – Level C countries, students, retirees/seniors

  • € 75 – EUSPR Members (including 2019 membership)
  • € 105 – Full renewal (including 2018 and 2019 membership)
  • € 125 – Non-members of the EUSPR (including 2019 membership)

 Full fees (from  22 September 2018)

– Non-discounted fees: Level A & B countries, and non-members

  • € 195 – EUSPR Members (including 2019 membership)
  • € 280 (Level A); € 240 (Level B) – Full renewal (including 2018 and 2019 membership)
  • € 245 – Non-members of the EUSPR (including 2019 membership)

– Discounted fees: Level C countries, students, retirees/seniors

  • € 100 – EUSPR Members (including 2019 membership)
  • € 130 – Full renewal (including 2018 and 2019 membership)
  • € 150 – Non-members of the EUSPR (including 2019 membership)

Students & seniors/retirees

If you are a student with an accredited University or other Institution then please email us, before registering, a scanned copy/photo of your valid student ID so that we can confirm your eligibility for a reduced student rate. If you are a senior/retiree then please email us, before registering.

Pre-conference Events

The pre-conference events are held on 24 October 2018.

Social Events

There will be an optional conference meal for delegates to attend. Details will be publicised at a later date

Visa Requests

Please allow plenty of time to request a letter to support your visa application. NB we adhere to international good practice with respect to visas in supporting colleagues to attend scientific conferences. Unfortunately, in keeping with most international conference organisers, we do get some fraudulent requests for support each year. Therefore, we hope that you understand that we will only provide a letter of support that accurately describes your particpation. For example, we will state that your work has been accepted for a parallel session or that you have registered and paid your fees, but we will not write that we have specifically invited you to attend or present as that is only reserved for our keynote plenary speakers. Please also note that we will take our own steps to ascertain your prevention credentials.

If you need a travel visa to Portugal, we will be happy to issue an invitation letter to support your visa application, in accordance with good practice outlined above.
Invitation letters will only be issued once your registration and payment have been completed.
Invitation letters will be sent by e-mail.

In order to request an invitation letter, just e-mail us with the following information:

  • a good-quality scan of your passport (.pdf or image format)
  • surname/family name and given names, exactly as they appear in your passport
  • contacts: e-mail, phone number
  • affiliation/organisation: name, address, country, the position you hold/occupy, website
  • any additional information you may think is relevant to your application


Please contact us if you need to cancel your registration.

  • We cannot refund any bank charges incurred by any payments or refunds.
  • Requests received by 17th October 2018 will be refunded in full (registration fee and Eventbrite fees).
  • Requests received after 17th October 2018 will be refunded only in exceptional circumstances.

*** IMPORTANT INFORMATION ABOUT BANK CHARGES: In some cases banks may deduct a transfer fee from the instructed amount, for example if your account is not in Euro or if your country is not part of the EU. Please consider these charges when initiating a bank transfer to ensure that the correct amount enters our bank account. Therefore, if your bank account is not in Euro or if your country is not part of the EU (or you have any other reason to believe that bank charges may occur), please contact your bank to find out about applicable charges. Please note that your application will not be processed unless the correct amount is received in the Society bank account.***

Eventbrite - 9th EUSPR conference, Lisbon

Submitting your abstract to EUSPR 2017

The call for abstracts for EUSPR 2017 is now open

Abstract themes and information

You have the opportunity to present during a parallel session, a poster session, or as part of an Early Career session.

This year’s EUSPR Conference priority is Quality in Prevention, although we welcome submissions on all prevention science related topics, and encourage presentations that focus on improving the use of research evidence in policy and practice.

We have simplified the abstract submission process this year and so please submit papers for the following topics:

  • Promoting Quality in Prevention
  • Open theme – we welcome submissions on any prevention related topic. These include, but are not limited to:
    • Crime, violence, and disruptive behaviours
    • Determinants of health and social behaviours
    • Eating Behaviour
    • Evidence into policy/practice
    • Mental health
    • Sexual health
    • Substance Use
  • Post graduate and Early Career theme – this is reserved for current undergraduate and postgraduate students, as well as practitioners, policy-makers and researchers who entered the prevention field less than 8 years ago; In these sessions we also welcome the presentation of work in progress (including recently commenced work), discussion of methodology, difficulties, research questions, etc.

You are also invited to submit Posters on these topics for our structured poster session.

Please note that because of venue configuration we can only accept 50 posters this year, presented in two special sessions. Posters should be A0 size, and in portrait orientation. Hanging materials will be available on-site.

Parallel Session talks should  be 15 minutes long and focus on high quality prevention research (including methodology, epidemiology, aetiology, intervention outcomes, implementation, evidence based programmes and policy etc). Talks will be followed by a short Q&A session

Abstract submission instructions

Please read the instructions here to submit your abstract to EUSPR 2017.


The deadline for all abstracts submissions is Monday 17th July 2017 at 1700 CET (extension to previous date) All abstracts will be reviewed by EUSPR Conference Committee members and the results announced to authors soon afterwards. This will allow plenty of time to take advantage of Early Bird conference rates, and where attendance is conditional upon acceptance of the abstract, to make necessary travel arrangements.

Awards – EUSPR 2016

EUSPR awarded four prizes plus two runner up prizes at their 7th Conference which was held in Berlin, Germany in 2016.

Award winners:

President’s Award – Avalon de Bruijn and colleagues

Prize: Certificate, plaque and one year’s free EUSPR membership. The President’s award winner will be invited to give the Society Lecture the following year

For an outstanding Prevention Science Research Paper in the past year.

Selection by:

  • EUSPR President (Prof David Foxcroft, Oxford Brookes University, UK),
  • President Elect (Dr Jeremy Segrott, DECIPHer Centre at Cardiff University, Wales, UK)
  • Past President (Prof Harry Sumnall, Liverpool John Moores University, UK)
  • Past President (Prof Rosaria Galanti, Karolinska Institutet, SW)

EUSPR Sloboda Medal – Gregor Burkhart

Prize: Certificate and medal and one year’s free EUSPR membership

For sustained contribution to the development of Prevention Science in Europe and internationally.

Nominations will be requested from the EUSPR membership with the final decision to be made by the EUSPR Awards Committee.

Leading European Prevention Science Practitioner Honour – Amador Calafat

Prize: Certificate, plaque and one year’s free EUSPR membership

For outstanding leadership of the adoption and implementation of evidence based prevention strategies, including support for further high quality research evaluation.

Nominations will be requested from the EUSPR membership with the final decision to be made by the EUSPR Awards Committee.

Early Career Researcher Prize – Aniek van Herwaarden

Prize: Certificate, plaque, and one year’s free EUSPR membership

For outstanding promise based on a paper or poster presentation at the Society annual meeting.

Selection by the EUSPR Awards Committee.

For the 2016 award, “early career” includes those who entered the prevention field through first job or commencing doctoral studies in 2008 or later; as well as current Masters and Doctoral students in a prevention-related discipline.

Early Career Researcher Prize 2nd place – Martha Canfield

Early Career Researcher Prize 3rd place – Nicole Gridley

Travel and Accommodation – EUSPR 2018

Accommodation and Travel guidance

Our EMCDDA co-organisers in Lisbon have provided a handy travel and accommodation guide based upon their previous experiences of hosting conferences and meetings. Please note that neither the EMCDDA, nor EUSPR, take any responsibility for your booking choices, experiences and stay. You are also advised to check with independent review websites before making your final booking. Alternatively, please use a website such as TripAdvisor to research and select your hotel.

All our suggestions are within the city centre, but please check the precise locations to ensure that they meet your needs.

The travel guide includes directions on how to reach the EMCDDA at Praça Europa, which is next door to the EMSA-EMCDDA Conference Centre, where the main conference is being held.

Accommodation and travel guide

You can also visit Lisbon’s official tourism page for travel guidance at:

Lisbon tourism website

You can also visit Airbnb or HostelWorld who have many accommodation listings in Lisbon. Please remember to take due care and diligence when booking any private accomodation.


Transferring from Lisbon airport

Lisbon is a safe and friendly city, but like many cities, sometimes visitors can unexpectedly pay more than locals for taxis from the airport. If you have enough time, and not too much luggage, then the Metro or Aerobus are convenient modes of transport (please see the Travel Guide above). If you decide to get a taxi then we would recommend avoiding the taxi queues at Arrivals, and instead walking to the Departures drop off area and getting a taxi from there, or using a service like Uber, which will also pick you up from Departures.


Pre-conference workshops – EUSPR 2017

We are convening the following FREE (€0) pre-conference workshops and meetings on 20th September 2017 as part of our Vienna conference. If you would like to participate then you can book at the same time as conference registration.

1) Publishing addiction science in practice

Full day Early Career workshop convened by Professors MiovskĂ˝, Pates, and GabrhelĂ­k.

The main objective of the workshop is to familiarize attendants with one of the basic skills within scientific communication – to write a complete but concise description of your work that is to be published in scientific journal articles. Participants will be encouraged to acquire basic knowledge and skills needed for successful academic writing – therefore they are asked to bring an abstract of their own text (article, thesis etc.), title included; ideally both in electronic and paper form). The workshop is designed to support the practice of publishing in domestic and especially international journals and is closely linked to 3rd edition to monograph Publishing Addiction Science (see also www.isaje.net). Although the examples used in the workshop focus on ‘Addiction’ it will also be of great relevance for all prevention fields. The workshop will cover:

  • Role of title, abstract and key words in bibliometrics (purpose, impact factor, h-index, criticism…)
  • Authorship
  • Publishing guidelines (CONSORT, PRISMA, JARS, MARS…)
  • Publishing bachelor and master theses
  • Abstracts from the auditorium and their analyses – practical exercise.
  • What is the appropriate title of my work?
  • Key words

Prerequisite for the workshop is prior preparation of a title and abstract for your existing (or planned) paper (or Masters or PhD thesis etc.) and suggested key words.

2) Developing evidence-based prevention in Ukraine. How to begin and what to do first? 

3 hour meeting convened by The State Agency for the Prevention of Alcohol-Related Problems (PARPA; PL)

Aims and objectives:  The general aim of the meeting is to initiate expert discussion on the best solutions for countries like Ukraine, with relatively limited experiences in prevention of risky behaviours. 

Specific objectives:

  1. Presentation of the specificity of contemporary situation in Lviv region
  2. Presentation of the current situation in the area of prevention and adolescents lifestyle and risky behaviours in Lviv region (based on the 2016 study results)
  3. Sharing and collecting ideas about the most urgent preventive needs and opportunities in the Lviv region
  4. Capacity building of prevention of addictive behavior in Lviv city:  experiences, suggestions and recommendations

Who would benefit from attending

  • researchers and practitioners from other countries who are interested in the situation in Ukraine – a country rarely represented at international meetings on preventive issues; and those who would like to extend their field of professional activity (to new geographical regions and new challenges related to the gap between West and East European experiences in preventive work).

What the expected outcomes will be: Formulation of ideas and proposals  concerning:

  • the necessary steps to be taken in order to develop evidence-based prevention in the Lvov region,
  • new partnerships and new projects.

Seventh EUSPR Conference and Members’ Meeting, October 31st – November 2nd 2016, Berlin, Germany

The 2016 EUSPR conference will be held in Berlin, Germany from October 31st to November 2nd 2016. The main theme is “Sustainable Prevention in a Changing World” and this year’s conference will include keynotes on developing and understanding sustainable prevention systems, and prevention responses to the health and social needs of populations in transition.